how to write a press release
1. Write a Strong and Attention-Grabbing Headline
The headline must be clear, concise, and to the point. It should also be interesting, catchy, and use key words that will draw readers’ attention.
2. Include Essential Information
The first paragraph of the press release should include who, what, why, where, when, and how. This gives readers a clear understanding of the story.
3. Use Quote from a Company Representative
Include a quote from a company representative to give the press release credibility. Make sure the quote is relevant to the story, and that the spokesperson is an expert on the subject.
4. Offer Supporting Evidence and Examples
Include facts, data, and relevant examples that support your story.
5. Keep it Concise
A press release should not be more than one page. Follow the inverted pyramid format to ensure your most important information is first.
6. Contact Information
Be sure to include contact information such as the website, a designated media contact, and any other relevant information at the end of your press release.1. Start with a catchy headline: The headline of a press release must be direct and to the point, grabbing readers’ attention and making them want to learn more.
2. Lead with the most important information: Your press release should always include the who, what, when, where, why and how of the relevant issue or announcement.
3. Write concisely: Press releases should be no longer than one page with a length of about 400 – 500 words.
4. Use quotes judiciously: Including sound bites from a key person of interest adds an extra layer of credibility and interest.
5. Make it newsworthy: The best press releases offer readers something valuable such as a new product, breakthrough research, a unique business model, or significant partnerships.
6. Add images, videos, or multimedia: Images, videos and other visual elements break up the text and catch readers’ attention.
7. Include contact information: Always include contact information for media inquiries at the end of the press release.1. Begin with an attention-grabbing headline. It should be short, clear, and convey the key message of your press release.
2. Write a brief summary of the story that tells readers what the press release is about.
3. Include your organization’s name and the date at the beginning of the release.
4. Write three or four brief but informative paragraphs that explain the details of the story and why it’s important.
5. Include a quote from a representative of your organization that explains the story from a human angle.
6. End the press release with contact information and any relevant links or URLs that readers might need.
7. Provide the most important facts first, and always make sure your information is accurate.
8. Use language that’s concise and easy to understand. Avoid industry jargon that no one will understand and lengthy words when simpler ones will suffice.
9. Make sure the entire press release is no longer than two pages and formatted in a way that’s easy to read.
10. Double check your information and grammar, and get another set of eyes to proofread the release before you send it out.1. A catchy headline: To grab reader's attention and to give a clear idea of what the press release is about.
2. Contact information: Include who the press release is from, and the contact information for follow-up inquiries.
3. Dateline: This tells the reader when and where the story took place.
4. Lead paragraph: This summarizes the main points of the press release and should include the "hook" that compels the reader to continue reading.
5. Body: The body should include all relevant information about the story. Also include quotes from people involved.
6. Boilerplate: This is a standardized paragraph about the organization that issued the press release.
7. Call to action: This is an invitation to readers to take action in response to the message of the press release.1. Choose your topic. To write an effective paper, you should have a clear and focused topic that you can easily research and write about.
2. Do thorough research. Before you start writing, it’s important to do research and find useful information. Make sure to read reliable sources, articles, journals, and books and find out as much as you can about your topic.
3. Organize your ideas. Once you’ve done your research, the next step is to organize your thoughts and ideas. Make an outline that covers the main points you want to make. This will help you write your paper easier and more efficiently.
4. Create an introduction. After you’ve created an outline, start your paper by writing an introduction. This should include background information about the topic and any necessary context. It should also offer a thesis statement that presents your main argument.
5. Add body paragraphs. Now that the introduction is written, start each body paragraph with a topic sentence that introduces the point you’ll be discussing. Use evidence and facts to back up your claims and support your argument.
6. Write a conclusion. End the paper by summarizing your main points and tying it back to the introduction. Make sure to restate your thesis and provide any final thoughts or reflections.
7. Edit and proofread. Once the paper is finished, take the time to read it over and make any necessary edits. Pay close attention to grammar, spelling, and other mistakes. You may also want to have someone else read it to see if they find any errors or areas that need improvement.Headline:
[Product/Company] Launches [Action] to [Result]
Subheadline: [Include a few sentences to elaborate on the headline]
[City/Organization, Date] - [Product/Company], a [industry] leader in [descriptive adjective], is launching [Action], a [descriptive phrase] innovative product designed to help [relevant audience] [achieve result].
Body:
[Product/Company] is committed to the continual pursuit of excellence, and the launch of [Action] marks the next step in that journey. Featuring [key feature 1], [key feature 2], and [key feature 3], [Action] is built to help [relevant audience] [achieve result], by [specific action].
[Name], [relevant position], of [Product/Company], said this about the product launch: [Quote from relevant executive/leader about product launch]
[Action] is available now, and is an effective resource for anyone looking to [achieve result].
To learn more and to purchase [Action], visit [Product/Company] online at [URL].
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For press inquiries:
[Name]
[Product/Company]
[Email]
[Phone]1. Start with a Strong, Attention-Grabbing Headline – Your headline should be concise and brief, conveying the essence of the announcement. The goal is to get people to take notice and read further.
2. Use an Engaging Subhead – Using a compelling subhead helps readers quickly understand the news you’re announcing.
3. Provide a Brief Summary – Your press release should provide an overview of the main news or announcement. It should include relevant details like who, what, where, when and why.
4. Offer Supporting Quotes – Quote an individual who can offer a unique perspective on the news or who can provide additional details.
5. Include Your Contact Information – This is important for two reasons. First, it gives the reader a way to further their research by directly contacting the company, and second, it provides a way for other media outlets to pick up the story.
6. End with a Clear Call to Action – Ask readers to take a specific action, like visiting your website, calling for more information or pre-ordering a product.